Planning Guide
ARRANGEMENTS
Your catering arrangements can be made through the Catering Office located in the Seymour College Union. Call (585) 395-2379 for an appointment.
PLANNING
Plan the menu with the Catering Office
at least twenty days prior to your function. Earlier reservations will
assist in obtaining the date and room of your choice. Discuss all details
of your event at this time. Services can be arranged for groups from 10
- 800.
No contract will be confirmed until a 'Special Events Contract' is signed
by the person requesting the services. All campus groups who require a
purchase order must present it at this time. Cash deposits are required
for
off-campus groups.
ROOM AND TABLE SET UP
The atmosphere, as well as the meal
itself, can make or break the event. Discuss your ideas with our staff
so we can help you portray the theme of your choice. The following rooms
are available depending on the size of your group.
New York Room - in Cooper Hall accommodates banquet seating for
200 and receptions up to 400. *For off-campus groups there is a minimum sales fee of $500 for the first hour and $125 for each additional hour minus total sales.
Presidential Dining Room - located in Cooper Hall accommodates banquet
seating of 40 and receptions of 75. *For off-campus groups there is a minimum sales fee of $500 for the first hour and $125 for each additional hour minus total sales.
Ballroom - in Seymour College Union will seat 475 people banquet style, 800 reception style. *May be subject to $1.50 per person china/glass fee.
ROOM RATES FOR CATERING FACILITIES
Room fees are based on sales levels and length of the event. If a food and beverage do not meet minimum criteria, a room charge may be added. Contact the catering office for information.
GUARANTEE
The guarantee count is the minimum amount of
people for which there will be a charge regardless of the number attending.
This number should be submitted no less than five working days prior
to the event.
PICK UP & DELIVERY
Delivery fees are charges for the transportation of food and/or
supplies from our premises to a requested location on the main campus
or off-campus. Charges for deliveries before 8 am, after 5 pm, weekends
and when school is not in session will vary. There are normally no delivery
charges for events held on BASC premises. A minimum order of $25 is
required for all deliveries. There is no minimum charge for pickups.
All equipment requires a cash deposit and must be returned within 24
hours. The amount of deposit depends on the item borrowed.
IMPORTANT NOTE
Brockport Auxiliary Service Corporation (BASC) is the sole provider
of food and beverage at SUNY Brockport. Food waivers may be provided
for extenuating circumstances. This policy helps ensure safe food handling
practices and protects the public.
ALCOHOL POLICY
SUNY Brockport's alcohol policy is presented in writing to any individual wishing to book a catered event which includes the serving of alcoholic beverages. This policy must be signed by the contracting party, thereby agreeing to comply with the stipulations set forth before a Special Events Contract is confirmed. As dictated by state law, no one under 21 years of age will be served an alcoholic beverage at a BASC event. No one under the age of 21 may sign a contract for services involving alcohol. Two forms of identification, including one picture ID will be the required proof of age.Food and nonalcoholic beverages must be made available at all events where alcohol is served. We also have a designated driver program which we encourage patrons to utilize for such events. On-campus clubs and organizations should contact the catering department for requirements for alcohol use. A liquor license fee is required at some event locations.
On Campus Food Waiver Information
BASC has a contract with The College at Brockport to be the sole food provider on campus. Food waivers are only provided for events in non-BASC facilities and must be approved prior to the event. For more information, please call 395-2379.
