Planning Checklist

Our experienced catering team can assist you with the planning details of your event.  Before calling the catering department, please review the checklist below.

Contract Terms

• Click here to view a sample contract.  All required fields are highlighted in red.  This sample contract is to be used as a planning tool.  An event is not booked until the catering office has approved of all the conditions of the event and the final contract is written by the catering department.

• For on campus groups an approved account number must be provided at the time the contract is taken.  The authorized individual for that particular account must sign the contract two weeks prior to the event.  For all state related accounts the authorization for BASC catering must also be submitted to the state for prior approval.

• For all other campus groups a purchase order is required at time of booking of the contract.

• For off-campus groups a deposit of $200 must be submitted at time of booking the facility.

• The special event contract terms of agreement apply to all events.

Type of Event

• Date of Event:   ____________

• Status of Event: wedding, luncheon, conference, awards banquet, delivery..

• Scheduled time of guest to arrive:__________

• Scheduled time to serve the appetizers/reception food:____________

• Scheduled time to serve the meal:____________

• Scheduled time of departure:____________

Location/Budget

• Total catering budget dollars

• Have you confirmed your room location?

• Are there special parking needs?

• Do your guests require a map?

• Do you need a microphone and podium?

• Do you need any special audiovisual arrangements?

Menu/Service

• Menu choices are located on the catering brochure website.

• Do your guests require a menu for special dietary needs?  Vegetarian, diabetic, food allergies?

• What kind of service style would you like---reception, buffet, served meal?

• Are guest seating arrangements required?

Bar services

• On Campus groups refer to the campus alcohol guidelines for college events.

• Off campus groups please contact the catering department for specifics.

• Would you like wine served or placed on the tables during the meal?

Event Details

• What type of room setup do you require?

• Do you need a head table?

• Are there any special guest or speaker arrangements needed?

• Do you need extra tables for awards, gifts, etc.?

• Do the tables require table numbers, flowers, etc.?